THE GET FIT PLAN
Website privacy policy
This website is operated by THE GET FIT PLAN. The privacy of our users is extremely important to us and therefore we encourage all users to read this policy very carefully because it contains important information regarding:
- who we are;
- how and why we collect, store, use and share personal information;
- your rights in relation to your personal information; and
- how to contact us and supervisory authorities in the event that you have a complaint.
Who we are
THE GET FIT PLAN (‘we’, ‘us’, ‘our’) collect, use and are responsible for storing certain personal information about you (‘you’, ‘your’, ‘yours’).
The personal information we collect and use
Personal information is information which you can be identified from (and does not include any anonymised forms of information).
- Types of personal information
We may process the following types of personal information in relation to you:
Email, Phone number, home address, full Name, Date Of Birth, Health information such as PAR-Q form, signature.
- Types of sensitive information
We may also process the following types of sensitive information in relation to you:
Medical information collected via PAR-Q form and Consultation Form. These forms are to gain information about pre-existing, or current existing health issues, which may effect readiness to exercise.
How your personal information is collected
This section describes how the above types of personal information are collected by us. Your personal information will be collected as follows:
- Personal information obtained from you directly
We will sometimes obtain information from you directly, including when you:
subscribe to a newsletter, answering questionnaires, purchase a product, create an app account, contact us via email, or using the contact us chat feature
- Changes to the way in which we collect your personal information
In the event that we need to obtain personal information in relation to you from any other source than those described above, we shall notify you of this.
How we use your personal information
- General purposes
In general, your personal information will generally be processed for the following purposes:
to enter into a contract of personal training, to subscribe to and or purchase a product, to manage our business and website, to provide marketing to you the customer.
Any sensitive information in relation to you will generally be processed for the following purposes:
Customers & clients who sign up to use The Get Fit Plan services and or products, must complete a Physical Activity Readiness Questionnaire (PAR-Q Form). This is to determine their readiness for safe and effective exercise. If customers answer YES to any medical condition stated in the PAR-Q, the customer &/or client must sign and agree to seek medical advice from their local GP before starting any fitness program.
- Use of your information for marketing purposes
We have described above that one of the general purposes for which your data shall be processed is for our marketing purposes.
We wish to make you aware that you have the right to object or to opt-out of any direct marketing by:
unsubscribe via the the unsubscribe link at the bottom of newsletters. Or get in touch via email thegetfitplan@outlook.com and ask to ‘opt out’.
Lawful basis for processing of your personal information
We have described above the purposes for which we may process your personal information. These purposes will at all times be justified by UK data protection law.
- General lawful bases
The lawful basis upon which we are able to process your personal data are:
(1) where we have your consent to use your data for a specific purpose;
(2) where it is necessary to enter into a legal contract with you or to perform obligations under a legal contract with you;
(3) where it is necessary to enable us to comply with a legal obligation;
(4) where it is necessary to ensure our own legitimate interests or the legitimate interests of a third party (provided that your own interests and rights do not override those interests). Wherever we rely upon this basis, details of the legitimate interests concerned shall be provided to you;
(5) where we need to protect your own vital interests (or the vital interests of another person); and/or
(6) where it is needed in the public interest (or where we are acting in our official functions), provided that the task or function has a clear basis in law.
In general, in order to meet the purposes we have described above, we will process your personal information where it is necessary to protect our legitimate interests, and legitimate interests of others but only where your own interests and rights do not override these interests. Those legitimate interests are:
to develop our business; to ensure products and services are satisfactory, to gain deeper insight into our customer base and how they use our products, to prevent fraud.
- Lawful bases applicable to sensitive information
We have explained above that we may process sensitive personal information in relation to you. We have defined above the general purposes for which we process your personal sensitive information. These purposes are justified by lawful conditions. There are however additional conditions which apply to sensitive personal information.
We will therefore only process your sensitive personal information for any or a combination of the following additional lawful reasons, which are:
(1) where you have provided us with explicit consent;
(2) where it is necessary for employment, social security and social protection (and it is properly authorised by law);
(3) where it is necessary for your vital interests or the interests of another person;
(4) where the processing is carried out in the course of legitimate activities under a foundation, association or non-for-profit body with a political, philosophical, religious or trade union aim;
(5) where the information is made publicly available by you;
(6) where the processing is necessary for defending or establishing legal claims or court proceedings;
(7) where the processing is necessary for substantial public interest;
(8) where the information is necessary for medical or social care reasons;
(9) where the information is necessary for reasons of public interests or in the area of public health; and/or
(10) where the information is necessary for scientific research, statistical purposes, historical research or archiving purposes in public interest.
In general, in order to meet the purposes we have described, we will usually process your sensitive information where:
this is necessary for the protection of pubic interest in the area of public health.
- Lawful bases specifically applicable to marketing
We will only ever use your personal information to send you marketing directly where we have your explicit consent (which will be obtained in a format separately to this policy).
Sharing of your personal information
On any occasion where any of your personal information is shared with any third party, we shall only permit them to process such information for our required purposes, under our specific instruction, and not for their own purposes. We are required to enter into a formal legal agreement to enable such sharing to take place.
We do not anticipate that we will need to share your personal information with any third party. We will notify should this position change.
Necessity of information
Where information is requested from you and you do not provide this:
it may prevent you from creating an account within the app. Not answering PAR-Q within the app, and providing incorrect health information could lead to unsafe exercise.
We will inform you at the point of collecting information from you, whether you are required to provide the information to us.
How long your personal information will be kept
Your personal information will only be kept for the period of time which is necessary for us to fulfil the above purposes.
We envisage that your personal information shall be retained by us as follows:
All personal data will be kept by us for as long as you remain a client, have an active package or subscription within The Get Fit Plan app, or until you ask to be removed from our database.
After the period described above, your information shall be properly deleted or anonymised.
Keeping your information secure
We will ensure the proper safety and security of your personal information and have measures in place to do so. We will also use technological and organisation measures to keep your information secure. These measures are as follows:
User account access is controlled by unique user name and password. All data is stored on secure servers; Payment details are encrypted using SSL.
We have proper procedures in place to deal with any data security breach, which shall be reported and dealt with in accordance with data protection laws and regulations. You shall also be notified of any suspected data breach concerning your personal information.
Children
Our website is not intended for children (anybody under the age of 18). We do not intend to collect data from children.
Your rights
Under the UK General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
(1) fair processing of information and transparency over how we use your use personal information;
(2) access to your personal information and to certain other supplementary information that this Privacy Statement is already designed to address;
(3) require us to correct any mistakes in your information which we hold;
(4) require the erasure of personal information concerning you in certain situations;
(5) receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit this information to a third party in certain situations;
(6) object at any time to processing of personal information concerning you for direct marketing;
(7) object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
(8) object in certain other situations to our continued processing of your personal information, or ask us to suspend the processing procedure in order for you confirm its assurance or our reasoning for processing it;
(9) object to processing our your personal information where we are doing so in reliance upon a legitimate interest of our own or of a third party and where you wish to raise to an objection to this particular ground;
(10) otherwise restrict our processing of your personal information in certain circumstances;
(11) claim compensation for damages caused by our breach of any data protection laws; and/or
(12) in any circumstance where we rely upon your consent for processing personal information, you may withdraw this consent at any time.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on your rights under the General Data Protection Regulations.
If you would like to exercise any of these rights please contact The Get Fit Plan in the following manner: Email – thegetfitplan@outlook.com
Complaints procedure
We hope that we can resolve any query or concern you raise about our use of your information.
The UK General Data Protection Regulation also gives you right to lodge a complaint with the supervisory authority. The supervisory authority in the United Kingdom is the Information Commissioner.
Changes to the privacy policy
This privacy policy was published on 28th March 2023 and last updated on 28th March 2023.
We may change this privacy policy from time to time and will notify you of any changes by a notice on the website, and via email or newsletter if you have opted in.
Contacting us
The relevant person to contact regarding your personal information is: The Get Fit Plan.
Any requests or questions regarding the use of your personal information should be made to the above-named business using the following method: Email -thegetfitplan@outlook.com.
Sources of further Information
This policy provides key information to you regarding the processed of your information. For certain areas of our information processing, we have further comprehensive details contained in other documentation. This information can be located as follows:
- Our policy regarding the use of your sensitive data entitled TGFP SENSITIVE INFORMATION POLICY.